ACT NOW: Don’t Lose Access to Dynamics 365 Finance & Operations!

Microsoft D365 Security Licensing Change Alert and Action Steps

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Three offerings for our clients to help them through the Dynamics 365 Licensing Change in November

License Assessment

Who

Presales

Duration

<1 day

What

Report to include:

  • Current licenses
  • Needed/Not-needed licenses
  • Identify Dormant users
  • Identify Roles that are close to not needing the next level license

Assessment + Security Training

Who

Functional Architect

Duration

Approx 1 week

What

  • License Assessment
  • User Security Governance Training
  • Review current roles with client

Assessment + Training + Role Building

Who

Functional Architect

Duration

1 week + 1 week for every 4-6 roles to be created

What

  • License Assessment
  • USG Training
  • Work with client to rebuild roles

🛑Big Changes Coming November 1, 2025

Beginning November 1, 2025, all users must have an assigned license to access any Dynamics 365 Finance & Operations (D365 FO) application—including Finance, Supply Chain, Commerce, Project Operations, and Human Resources. Users without a valid license will be blocked from logging in and performing critical business tasks such as payroll, invoicing, purchasing, and reporting.

Make Sure Your Finance Team Is Up to Date on D365 FO Licensing

Your “NO INTERRUPTION” D365 FO Compliance Checklist

  • Audit User Roles & Current Licenses
    Review EVERY user’s assigned roles and make sure each has the matching D365 FO license.
    Use built-in license reporting in the Power Platform Admin Center or the User Security Governance (USG) workspace to identify gaps.
  • Assign Licenses BEFORE the Deadline
    All assignments must be done through the Microsoft 365 Admin Center.
    Remember, access will be blocked for anyone without a valid, assigned license after November 1. No exceptions.
  • Watch for Warnings
    From September 1, 2025, users without assigned licenses will receive in-app notifications and their admins will get emails prompting immediate action.
    This soft warning period is your final heads-up before hard enforcement!
  • Right-Size for Cost Savings
    Analyze usage and eliminate unnecessary licenses or excessive role assignments (e.g., remove expensive license roles from users who don’t need them).
    Consider annual billing instead of month-to-month to avoid extra premiums.
  • Update Procedures & Train Teams
    Ensure all IT, HR, and department managers know about the change and understand its impact.
    Establish a monthly check on license status to stay proactive.
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➡️Next Steps: Hitachi Solutions Can Help

From License Assessment, to Assessment + Security Training, To Assessment + Security Training + Role Building, the Hitachi Solutions D365 FO experts can help you make the deadline.

  • Log in to the Microsoft 365 Admin Center NOW and review your D365 FO user licenses.
  • Generate your license usage report—fix any mismatches urgently.
  • Communicate the importance of these changes to your finance, IT, and operations teams.

Don’t Wait—Act Now to Keep Payroll, Finance, HR, and Operations Running Smoothly!

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