Accounting Clerk

Job Description

The Accounting Clerk will be a team member of the North American finance team with a focus on day-to-day processing for the Costa Rica Branch Accounting and the US Headquarter Accounts Payable teams. They will be coordinating among multiple departments and external partners to ensure accounting records are accurate and correct. They need to understand and ensure compliance to company’s policies and procedures (travel and expense, procure to pay, accounting).

Key Duties and Responsibilities

Costa Rica Branch – 40%

• Act as liaison between the internal finance team and external accounting service partner
• Create General Ledger entries (e.g. accruals, prepaids, and reclasses) and Accounts Payable entries
• Review and validate employee expense reimbursements
• Work with internal stakeholders, suppliers and affiliates to resolve discrepancies with invoicing
• Coordinate supplier payments and employee reimbursements
• Ad hoc analysis and tasks as needed

US Headquarters – 60%

Purchasing Card Administrator/Coordinator – 40%

• Provide guidance on company’s purchasing card policies and guidelines
• Monitor transactions to ensure proper use of purchase cards and to prevent fraudulent activity
• Administer purchasing cards, including spot buying and dispute queries as necessary
• Gather, organize, and review documents related to purchasing transactions to create invoice journal entries

Accounts Payable – 20%

• Process, verify, and reconcile supplier invoices
• Work with internal stakeholders, suppliers and affiliates to resolve discrepancies with invoicing

Education and Experience:

• A minimum of 2 year of accounting experience with emphasis on General Ledger and Accounts Payable
• Bachelor’s degree in business administration, accounting, or a related field

Required Knowledge and Skills:

Knowledge

• Basic knowledge of general accounting principles: IFRS, Statutory Accounting Rules for Costa Rica
• High proficiency in Microsoft Excel (pivot tables, vlookup, sorting large data sets, and basic formula usage)
• Proficient with standard office applications i.e. Word, Outlook, etc.
• Experience with ERP systems or accounting software

Skills

• Bilingual in both business English and Spanish
• Proactive with an attention to detail and accuracy, and organizational skills
• Able to track multiple requests simultaneously to ensure timeliness
• Effective communicator with good oral and written communication skills
• Good interpersonal skills to manage a high volume of interactions with team members